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Records: major outage
Exhibit 01Requests 25-197 and 25-209Sequence is theirsNot Community Transit
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01

The
Contract

Every document below came from Community Transit. The order is theirs too. Read it in sequence.

June 2016Sole source

Tapia Productions came in without competition. The agency's sole source justification form asks the requester to describe their efforts to identify other potential vendors. The answer written in the box is one word.

QuestionDescribe your efforts to identify other potential vendors.
AnswerNone.

Sole Source Justification, Tapia Productions, Inc.

August 15, 2017HR puts it in writing

Acting HR Manager Chris Beck writes a memo to De Meyers, Manager of Transit Technology. It is copied to three other staff and to her personnel file.

Memo of Direction Regarding Conflict of InterestAugust 15, 2017
I understand you and Phil Tapia, owner of Tapia Productions, live together and are planning to marry later this year. … However, Tapia Productions is a vendor to the Information Technology Department, the department in which you work.
Same memo
Neither you nor anyone under your oversight may have any involvement, directly or indirectly in the bid process or administration of any contract between Community Transit and Tapia Productions. … Such actions would violate State law and our policy and would be grounds for discharge.
May 30, 2019The certification

Community Transit issues RFP#2019-051 for Web Developer Consulting Services. Form 7.02 requires a vendor to either certify there is no conflict, or disclose one and propose a remedy. Phil Tapia signs the first box as President of Tapia Productions, Inc.

Form 7.02, RFP#2019-051signed May 30, 2019
The Vendor hereby certifies under penalty of perjury under the laws of the State of Washington that to the best of its knowledge and belief, performance of the services described in the Scope of Work will not create any conflicts of interest for the Vendor, any affiliates, any proposed subconsultants or key personnel of any of these organizations.
Vendor/Company NameTAPIA PRODUCTIONS, INC.
Authorizing OfficialPHIL TAPIA, President
Date5/30/19
OR · Conflict applies toblank
Nature of conflictblank
Proposed remedyblank

The second half of the form, headed OR, is where a vendor names the individual or company a potential conflict might apply to, describes its nature, and proposes a remedy. On this form every field in it is blank.

June 4, 2021Year two

A change order memo goes to the CEO and three others to encumber another $171,000 on the purchase order issued under that RFP.

PO Change Order memoJune 4, 2021
change order will be issued for Purchase Order C2019336 to encumber funds in the amount of $171,000 through contract year ending June 23, 2021. This brings the estimated annual contract for year two to $296,545.
The ledger25-197

$1,340,317.80

Community Transit's own payment export. Every row is theirs.

$1.34MTotal paid
$754,582Tapia Productions
$585,736Chaos Theory Studios
2015–24Span

In February 2022 the supplier changes from Tapia Productions, Inc. to Chaos Theory Studios LLC, against the same purchase orders and the same work. Red bars are the Chaos Theory years.

Payment dateSupplierSupplier IDStatusAmount
2015-04-24Tapia Productions, Inc.7227Void$1,400.00
2015-08-27Tapia Productions, Inc.7227Paid$1,400.00
2016-06-24Tapia Productions, Inc.7227Void$29,761.00
2016-07-12Tapia Productions, Inc.7227Paid$29,761.00
2016-07-15Tapia Productions, Inc.7227Paid$41,050.00
2016-08-05Tapia Productions, Inc.7227Paid$16,720.00
2016-09-12Tapia Productions, Inc.7227Paid$11,400.00
2016-10-12Tapia Productions, Inc.7227Paid$13,200.00
2016-11-17Tapia Productions, Inc.7227Paid$3,720.00
2017-01-24Tapia Productions, Inc.7227Void$8,100.00
2017-02-09Tapia Productions, Inc.7227Paid$8,100.00
2017-04-13Tapia Productions, Inc.7227Paid$3,840.00
2017-06-19Tapia Productions, Inc.7227Paid$4,800.00
2017-07-13Tapia Productions, Inc.7227Paid$1,800.00
2017-08-09Tapia Productions, Inc.7227Paid$2,220.00
2017-09-18Tapia Productions, Inc.7227Paid$0.00
2017-10-09Tapia Productions, Inc.7227Paid$2,400.00
2017-10-19Tapia Productions, Inc.7227Paid$4,800.00
2018 · no payments
2019-12-13Tapia Productions, Inc.7227Paid$14,565.00
2019-12-17Tapia Productions, Inc.7227Paid$8,055.00
2019-12-20Tapia Productions, Inc.7227Paid$20,580.00
2020-03-20Tapia Productions, Inc.7227Paid$36,630.00
2020-04-20Tapia Productions, Inc.7227Paid$17,400.00
2020-05-21Tapia Productions, Inc.7227Paid$15,780.00
2020-06-29Tapia Productions, Inc.7227Paid$14,760.00
2020-10-01Tapia Productions, Inc.7227Paid$13,080.00
2020-10-09Tapia Productions, Inc.7227Paid$24,120.00
2020-10-26Tapia Productions, Inc.7227Paid$10,500.00
2020-12-26Tapia Productions, Inc.7227Paid$18,180.00
2021-02-26Tapia Productions, Inc.7227Paid$16,320.00
2021-03-29Tapia Productions, Inc.7227Paid$53,905.00
2021-07-02Tapia Productions, Inc.7227Paid$60,627.50
2021-08-09Tapia Productions, Inc.7227Paid$1,200.00
2021-08-13Tapia Productions, Inc.7227Paid$82,360.00
2021-11-12Tapia Productions, Inc.7227Paid$120,450.00
2021-11-23Tapia Productions, Inc.7227Paid$31,027.50
2021-12-10Tapia Productions, Inc.7227Paid$26,712.50
2022-01-14Tapia Productions, Inc.7227Paid$23,118.75
2022-02-25Chaos Theory Studios Llc8247Paid$24,967.50
2022-03-25Chaos Theory Studios Llc8247Paid$22,738.75
2022-04-15Chaos Theory Studios Llc8247Void$26,132.50
2022-04-20Chaos Theory Studios Llc8247Paid$26,132.50
2022-05-13Chaos Theory Studios Llc8247Paid$28,030.10
2022-06-24Chaos Theory Studios Llc8247Paid$23,050.00
2022-07-29Chaos Theory Studios Llc8247Paid$14,646.25
2022-08-26Chaos Theory Studios Llc8247Paid$9,443.10
2022-09-02Chaos Theory Studios Llc8247Paid$736.25
2022-09-30Chaos Theory Studios Llc8247Paid$10,173.75
2022-10-21Chaos Theory Studios Llc8247Paid$12,131.25
2022-11-18Chaos Theory Studios Llc8247Paid$23,035.00
2022-12-30Chaos Theory Studios Llc8247Paid$7,525.00
2023-01-13Chaos Theory Studios Llc8247Paid$11,143.75
2023-01-20Chaos Theory Studios Llc8247Paid$17,016.25
2023-03-03Chaos Theory Studios Llc8247Paid$35,130.00
2023-03-31Chaos Theory Studios Llc8247Paid$19,353.75
2023-04-14Chaos Theory Studios Llc8247Paid$23,381.10
2023-05-12Chaos Theory Studios Llc8247Paid$19,755.00
2023-06-16Chaos Theory Studios Llc8247Paid$20,290.00
2023-07-28Chaos Theory Studios Llc8247Paid$20,286.25
2023-09-01Chaos Theory Studios Llc8247Paid$17,682.50
2023-09-22Chaos Theory Studios Llc8247Paid$19,247.50
2023-10-20Chaos Theory Studios Llc8247Paid$22,787.50
2023-11-17Chaos Theory Studios Llc8247Paid$17,422.50
2023-12-15Chaos Theory Studios Llc8247Paid$16,311.25
2024-01-19Chaos Theory Studios Llc8247Paid$13,411.25
2024-03-08Chaos Theory Studios Llc8247Paid$19,170.00
2024-04-12Chaos Theory Studios Llc8247Paid$14,826.25
2024-04-19Chaos Theory Studios Llc8247Paid$18,850.00
2024-05-17Chaos Theory Studios Llc8247Paid$21,922.50
2024-07-12Chaos Theory Studios Llc8247Paid$13,126.25
2024-07-24Chaos Theory Studios Llc8247Paid$22,012.50

Struck rows are checks the agency voided. They are shown because they are in the production, and they are excluded from the total. The red rule marks the day the payee changed names.

Eighteen rows in this export carry the agency's note Past Retention Period-No documents available. Community Transit can tell you it wrote the checks. It cannot produce what they were for.

This export runs to July 24, 2024 and reflects what the agency produced in response to one request. Treat $1,340,317.80 as the floor, not the ceiling. It is the amount Community Transit has put in writing.

Originals

The documents

Exactly as Community Transit produced them. Nothing edited.

Community Transit does not publish records requests to the public, so 25-197 cannot be looked up on its portal. Anyone can ask for the same records. 25-197 is the number to cite. They know which one.

Next: Exhibit 02, The Threshold→